The Protection of Minors Compliance Process
The process for establishing and ensuring the safety of Minors on campus involves several key components. On this page, you can:
- complete the registration of your Program with the university, and
- learn about appropriate training that is required.
The options and process for completing background checks is an important aspect of this process. Please refer to the Background Checks page for more information.
Registration
Per VCU's Safety and Protection of Minors on Campus policy, every qualified University or Non-University Program must register with the university. To register your Program, please fill out this form:
Please see the resources page for help with registration.
Trainings
There are three Tiers of online training, a different Tier required for Program Supervisors, Program Staff, and Volunteers. Program Supervisors and Program Staff who have One-on-One Interactions with Minors are required to take this training.
To receive credit for the training, Tier I & II Individuals must complete all quizzes and answer 80 percent of questions correctly. Completion will be tracked through the registration system.
The Safety and Protection of Minors on Campus policy sets requirements for the screening, supervision and training of individuals working with Minors– to comply with applicable law protecting the safety of Minors and to promote safe, educational experiences for Minors participating in University and Non-University Programs. Non-compliance procedures have been established to reduce the prevalence and recurrence of Policy non-compliance, and to increase training about the policy across the University. Please see the non-compliance procedures page for more information.
Nature of interaction with youth
A Tier I Individual is an adult of 18 years or older who is trained and authorized to engage in One-on-One Interaction with Minors, and to supervise the interactions of Tier II and Tier III Individuals with Minors.
Examples include Program Supervisors and the VCU Point Person who is a Non-University Program’s main contact.
Screening
Tier I Individuals undergo biennial background checks and sex offender screenings. They are responsible for Tier II Individuals' compliance.
Annual training
Tier I Individuals complete annual training requirements. They are responsible for Tier II Individuals' compliance.
Monitoring and supervision
Tier I Individuals engage in Program activities without direct supervision. They ensure all other Program participants comply with monitoring and supervision requirements.
Nature of interaction with youth
A Tier II Individual is an adult of 18 years or older who is trained and authorized to engage in One-on-One Interaction with Minors, and to supervise the interactions of Tier III Individuals with Minors. Tier II Individuals may include full-time employees; part-time employees or hourly seasonal staff; interns; or mentors.
Screening
Tier II Individuals undergo biennial background checks and sex offender screenings.
Annual training
Tier II Individuals complete annual training requirements.
Monitoring and supervision
Tier II individuals engage in program activities without direct supervision. They often supervise Tier III Individuals.
Nature of interaction with youth
Nature of interaction with youth
A Tier III Individual is typically a Volunteer and is authorized to engage in interaction with Minors on VCU property only under the Direct Supervision of a Tier I or II Individual at all times. Tier III Individuals may include service-learning students, interns, VCU hourly employees, and VCU employees using their community service-leave hours or who have not completed training and background checks required for Tier II status.
Screening
Screening is at the discretion of the Tier I Individual with primary responsibility for the Program.
Annual training
Annual training is at the discretion of the Tier I Individual with primary responsibility for the Program.
Monitoring and supervision
Tier III Individuals are under the direct supervision of Tier I or II Individuals at all times.