The Protection of Minors Compliance Process
The process for establishing and ensuring the safety of minors on campus involves several key components. On this page, you can:
- complete the registration of your program or activity with the University, and
- learn about appropriate training that is required.
The options and process for completing background checks is an important aspect of this process. Please refer to the Background Checks page for more information.
Please refer to the Program Reviews page for more information on the ongoing process for monitoring compliance to the SPM Policy.
Registration
Per VCU's Protection of Minors policy, every qualified hosted or sponsored program or activity must register with the University. To register your program, please fill out this form:
Trainings
There are three tiers of online training, a different tier required for program directors, employees, and volunteers. Directors and employees involved in programs or activities with minors are required to take this training.
To receive credit for the training, Tier I & II individuals must complete all quizzes and answer 80 percent of questions correctly, and e-mail score certificates to the program supervisor. Program supervisors must store all Tier I & II individuals score certificates in a central repository.
Nature of interaction with youth
Tier I individuals have primary responsibility for operating a program and engage in one-on-one and group setting interactions with youth without direct supervision.
Examples include full-time and part-time employees who are in supervisory roles or a VCU Point Person who is a hosted program’s main contact. Please allow 45 minutes to an hour of concentrated time.
Screening
Tier I individuals undergo biennial background checks and sex offender screenings. They are responsible for Tier II individuals' compliance.
Annual training
Tier I individuals complete annual training requirements. They are responsible for Tier II individuals' compliance.
Monitoring and supervision
Tier I individuals engage in program activities without direct supervision. They ensure all other program participants comply with monitoring and supervision requirements.
Nature of interaction with youth
Tier II individuals report to a supervisor or point person above them and engage in one-on-one and group setting interactions with youth without direct supervision.
Examples include full-time employees, part time employees, hourly staff and interns.
Screening
Tier II individuals undergo biennial background checks and sex offender screenings.
Annual training
Tier II individuals complete annual training requirements.
Monitoring and supervision
Tier II individuals engage in program activities without direct supervision. They often supervise Tier III individuals.
Nature of interaction with youth
Tier III individuals may not engage in one-on-one interaction with minors and may only interact with minors under the direct supervision of a Tier I or Tier II individual.
Volunteers are typically Tier III individuals.
Screening
Screening is at the discretion of the Tier I individual with primary responsibility for the program.
Annual training
Annual training is at the discretion of the Tier I individual with primary responsibility for the program.
Monitoring and supervision
Tier III individuals are under the direct supervision of Tier I or II individuals at all times.