Protection of Minors Resources
These resources are intended to give a valuable and in-depth look at best practices, sample documents and guidelines for youth programs at VCU. While not required, using these recommended best practices and templates is encouraged.
Click the following link to view or download a PDF file of the Protection of Minors and Youth Programs Handbook.
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Learn about Youth Protection: |
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Reporting:
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Non-University Programs must secure a Facilities Use Agreement (FUA) between the university and the person or entity operating the Non-University Program.
- Non-University Programs that stay in VCU residence halls should sign a Facilities Use Agreement with Conference Services. Contact conferences@vcu.edu.
- For a Facilities Use Agreement with any other VCU area, contact VCU Real Estate Services at realestateqa@vcu.edu.
- Student Organizations recognized by the university must have a reservation with the Commons. Contact thecommons@vcu.edu or visit https://thecommons.vcu.edu/reserve-a-space/ to make a reservation.
All FUAs must include proof of the operator’s active registration with the Virginia State Corporation Commission (SCC), or equivalent at VCU’s discretion.
For all Non-University Programs, excluding VCU Registered Student Organizations, the Program Supervisor must provide a copy of the operator’s certificate of insurance (COI) wherein VCU is named as an additional insured, which shows coverage sufficient to meet the standard of the university’s Operational Risk Office within VCU Occupational Health and Safety. VCU Operational Risk must approve the operator’s COI prior to the start of programming.
- For questions regarding Certificate of Insurance requirements, contact VCU Occupational Health and Safety at msmosley@vcu.edu or dohs@vcu.edu.
Program Supervisors must determine if their Program is subject to the VDOE licensure requirements for a “child day program.” A list of exemptions from licensure can be found here. A University Program with a single focus and no participation of a child under the age of six should consider if it is eligible for exemption A.1.
Most VCU Programs meet a VDOE licensure exemption and are not required to contact the VDOE. Please contact youth@vcu.edu with questions about the VDOE licensure requirements.